Vacancy: SECRETARY/FRONT OFFICE ADMIN
Agricultural Employers Association commonly known as AEA was started in 1962 and registered in 1966 as an Association representing the collective interests of Employers in the Agricultural industry in matters connected with Employment of Labour. The AEA is an affiliate member of KEPSA, KAM and ASNET.
Our client in Nakuru seeks to fill the following vacancy that has arisen in their company as soon as possible:
Vacancy: SECRETARY/FRONT OFFICE ADMIN
The overall purpose of the job is to provide full administrative work that includes managing calendars, organizing meetings, coordinating travel arrangements, drafting correspondences, and providing general office management support.
The likely candidate must possess a high-performance rating in inter-office as well as external communication with stakeholders while observing strict deadlines with accuracy and efficient follow-ups of past present and future schedules.
RESPONSIBILITIES:
- Preparation of various reports for the various departments as requested.
- Typing of all correspondences
- Coordinate and attend senior management meetings, including minute taking.
- Sorting all incoming / outgoing correspondence and responding on behalf of the CEO and senior managers as directed
- Attending to visitors for the CEO and any other senior Management in their absence
- Organising and maintaining files to a high standard
- Making local and overseas travel arrangements and hotel reservations
- Any other duties that may be assigned by management
QUALIFICATIONS:
- A Diploma in Secretarial/Business Administration or a related field
- Not less than five years’ experience in a busy office environment
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office management software.
- Good analytical skills.
- Ability to type 60-80 words per minute with a high level of accuracy.
- Law firm experience will be an added advantage.
KEY PERSONAL ATTRIBUTES:
- Good communicator with excellent interpersonal skills
- Excellent organisational and analytical skills
- Experience working with persons at all levels with tact and integrity
- Strong organizational and time-management skills
INDICATORS OF GOOD PERFORMANCE:
- Prompt and timely submission of minutes/Management reports
- Organised and well-planned office and adherence to approved standard of filing system for easy retrieval of information for decision making.
- High level of confidentiality and integrity.
Only qualified candidates should apply attaching detailed curriculum vitae and supporting documents to This email address is being protected from spambots. You need JavaScript enabled to view it. by 30th June 2023 quoting the job title on the email subject (SECRETARY/FRONT OFFICE ADMIN). Please indicate expected salary for this position. Only shortlisted candidates shall be contacted.
Our contact information:
CEO, AGRICULTURAL EMPLOYERS’ ASSOCIATION Tel: +254512216744
P.O. BOX 17783-20100, Cell: 0722/36 557039
NAKURU, KENYA. www.agriemp.co.ke